2024-25 Minutes

Meeting Canceled

Canyon Elementary SCC Meeting Minutes for October 7, 2024 @ 3:45 p.m.

Meeting convened:

October 7, 2024 @ 3:45 p.m.

• Attendance
  • Members Present:
    • Britta Brown
    • Emily Webb
    • Marie Elegante
    • Ann Marie Birkholz
    • Jenn Scott
    • Janessa McDaniel
    • Leslie Burt
  • Members Absent:
    • Cami Davis
    • Heather Tovey
    • Matthew Butler
    • Alyssa Reidhead
• Review of Prior Meeting Minutes - Minutes Approved
  • Motion: Emily Webb
  • 2nd: Maire Elegante
• Discussion Items:
• Reviewed Utah Code
  • SCC and member roles
    • Viewed Website. 
    • Upcoming Training:  District SCC ZOOM  Mtg held on Tuesday, October 8th at 6:00pm. 
    • Link shared via email.
  • Reviewed Canyon Rules of Order. 
    • Noted the change to 4 community members on odd years and 4 members on even years. 
    • Reviewed the status of the current council.
    • No additional changes were proposed or discussed at this time.   
    • Action taken:
      • Motion to approve by Ann Marie
      • Second by Janessa.
      • Vote passed unanimously.
• Election: Chair and Vice-chair
  • Discussion was held about the duties of each role. 
  • Some discussion about the possibility of the Vice chair becoming the Chair the following year to use this as a training year. 
  • Britta is currently our Chair.
    • She was nominated and accepted the nomination for completing a 2nd year as chair. 
  • Ann Marie who is new to the council this year was nominated and accepted nomination as Vice Chair.  
  • Chair/Vice Chair
    • Action taken: 
      • Motion to approve nominations by Marie Elegante
      • Second by Jenn Scott,  Vote taken and passed unanimously. 
• Review Proposed Meeting Schedule - Discussion about time of meetings and it was determined that after school timing was still best for the majority of the council members. 
• School Improvement Plans
  • Briefly reviewed the Trust Land expenditures - primarily ELL Aides, Technology, and PLC time for teachers.  
  • Reviewed that our TSI status is now CSI which is Comprehensive Support and Intervention. 
  • No contact from the USBE at this time to inform us of what this means to our school. 
  • Reviewed our October 1st counts submitted for the current year on the state UTREX report. 
  • TSSA plan reviewed - primarily math aides in every class as well as a portion of our school counselor salary and the wellness center aides.
  • From all budgets and plans we have approximately 50 aides working in our school between Reading/Math, ELL, SpEd.  
  • Reviewed the current Title I plan and documents
    • Action taken:
      • All Passed by unanimous vote taken via electronic email due to several members needing to leave early. This meant there was not a quorum present for in person voting. 
      • Principal Burt sent out the documents and plan to all council members who submitted votes in favor electronically. 
      • Title I plan Signatures gathered for participation. 
      • All documents will be submitted to the District
  • Reviewed/Approved Y25 Plan 
  • Reviewed/Approved Parent Engagement policy
  • Reviewed/Approved School to Home Compact
• Review School Data - Due to members needing to leave and the extended length of the meeting the review of School Report Card and Acadience data was postponed.
• Additional Items for Discussion?   Britta did bring up her concerns about the amount of time students possibly spend on screens during the school day.  She has said this could impact the time a parent might have a student spend on screens at home.  Further discussion tabled for a later date.
• Meeting Adjourned: 5:05 p.m.
• Next Meeting:  Monday, November 4, 2024 @ 3:45 p.m.

Canyon Elementary SCC Meeting Minutes

Monday, November 4, 2024 at 3:45pm

• Meeting convened 3:50 p.m.
• Attendance
  • Members present:
    • Marie Elegante
    • Ann Marie Birkholz
    • Alyssa Reidhead
    • Jenn Scott
    • Janessa McDaniel
    • Leslie Burt.  
  • Not attending: 
    • Britta Brown
    • Emily Webb
    • Heather Tovey
    • Matthew Butler.
• Review of prior meeting minutes: 
  • Motion to approve minutes: Janessa
  • 2nd Ann Marie
• Discussion items: 
  • Review Safe Technology and Digital Citizenship District Report. 
    • Discussed the use of Go Guardian to monitor student use. 
    • Discussion came up about the way for parents to read and acknowledge the Acceptable Use Policy.  
    • This was reportedly difficult to navigate and had to be done individually by student.  
    • Reviewed the ways we instruct students through lessons during media center, computers and our recent PTA Safety Week.  
    • Additionally reviewed the updated District Cellular Device policy. 
    • A concern was raised that some students might be calling from their devices because teachers aren’t letting them call home. 
    • Reviewed that students who are not feeling well should come to the office.  
    • Principal Burt will review this with the teachers
  • Brief review of the school data on the USBE School Report Card found on Data Gateway.   Reviewed the “Rainbow chart” which shows the historical and current student Acadience data.
  • School Improvement Plans - School goals review/updates

    • SLT [Trust lands] - Nothing to report; implementation as planned

    • Title I - Nothing to report; implementation as planned

    • TSI/CSI  - Nothing to report; implementation as planned

    • TSSP - Nothing to report; implementation as planned

• Additional Items for Discussion? 
  • Shared and reviewed the District Snow Day Flowchart and how the decision is made to call a snow day or a late start when there is a large snow storm. 
• Meeting adjourned at 4:45 p.m.
• Next Meeting:  No meeting in December - Monday, January 6, 2025 @ 3:45 p.m.

Meeting Canceled

Canyon Elementary SCC Meeting Minutes for Monday, January 6, 2025 at 3:45pm

• Meeting convened at 3:50pm 
• Attendance
  • Members Present: Emily Webb, Britta Brown, Marie Elegante, Ann Marie Birkholz, Alyssa Reidhead, Janessa McDaniel, Jenn Scott, Leslie Burt  
  • Not present: Cami Davis, Heather Tovey, Matthew Butler
• Review of Prior Meeting Minutes - Minutes Approved 1st Emily Webb,  2nd Marie Elegante
• Discussion Items:
  • Reviewed Middle of the Year Acadience Reading data for Kindergarten through 5th grade.   The testing was done today at school.  This is preliminary data as we had about 70 students absent.  Make up testing will be completed in the coming week.  Discussed each grade level progress including the subtests and benchmarks.  Discussed how teachers use this data to plan for interventions.  Reminder that this is the first year we have not tested our 6th grade students using the Acadience Reading assessment.   This conversation led to the discussion of the new middle schools opening up in the Fall 2026.  Clarification about the new schools currently under construction.  Boundaries will be realigned with the opening of the new schools and 6th graders returning to the middle school at that time.  Superintendent clarified the process that they are getting information from a demographic study which a District committee including a variety of school community members including parents will review to propose new boundaries will begin to meet this school year.  Parent information and input meetings will likely take place Fall 2025. 
  • Discussion held in alignment with the School Safety plan council requirements. The USBE link for School Safety and Student Services was viewed where we discussed the current implementation for the following areas: 
    • Positive and supportive school culture - school wide expectations, Colt tickets, Colt recognition along with our PBIS team working on a school handbook to outline these efforts for parents.
    • School-based mental health - use our TSSA funds to help pay partial salary for our school counselor so she can be here full time.  One program she has implemented this year is the Kindness crew with 6th grade students.  Suggestion was made to include 5th graders next year as they won’t get to be included in the following year.  
    • Securing building grounds - buzz in system, new safety film on exterior entrance windows
    • Screening, training, supporting school staff
    • Mitigating school safety violations - disciplinary actions
    • Digital safety - discussion last meeting
    • Community partnerships - currently several faculty completing the CERT training
    • Crisis and Emergency response protocols - Use SRP and DIR-S systems currently.  Some discussion and concern about a recent law enforcement incident that occurred near the school during school dismissal.  The principal and school safety specialist has had conversations with our SRO and law enforcement members about better ways to handle this situation in the future. 
    • Student health services - school health aides in every school under the supervision of District nurses.
  • Discussion about 2025-26 school year Land Trust Plan: Reviewed appropriate expenditures .  Currently our goals have focused on supporting Reading & Math instruction including addressing our CSI designation for- ELL student growth.  We have been spending funds primarily on paraprofessional support, technology/software, supplemental online program licensing, substitutes for teacher PD/planning.  The Final report for 2023-24 plan - Available to complete January 15th.  The new plan will be due to the District for review in March so we will spend the next two meetings fleshing out 
  • Additional Items for Discussion - Heather Tovey is moving to Oregon.   She was a new member to the council.   We did have one person turn in a nomination form late during the Spring 2024 elections.  Agreed to reach out to him to see if he is still interested and available to serve on the council then we could vote him in as a replacement next meeting.   Principal Burt will reach out to him. On another note we are looking for a new Computer Specialist. If you know of anyone who might be interested or a good fit, encourage them to apply.
• Meeting Adjourned at 4:40 p.m.
• Next Meeting: Monday, February 3, 2025 @3:45 p.m.

Canyon Elementary SCC Meeting Minutes for Monday, February 3, 2025 at 3:45pm  

• Meeting convened at 3:50pm 
• Attendance
  • Members Present: Britta Brown, Emily Webb, Ann Marie Birkholz, Alyssa Reidhead, Janessa McDaniel, Leslie Burt
  • Not Present:  Cami Davis, Marie Elegante, Matthew Butler, Jenn Scott
• Review of Prior Meeting Minutes - Minutes Approved 1st by  Alyssa; 2nd by Britta
  •  Upcoming School Land Trust Plan for 2025-26 
    • Discussed the current use of funds on primarily paraprofessionals for EL student support, substitute teachers for teacher ½ day PLC planning time, Chromebooks for students, supplemental software-Reflex, iReady. Additional discussion about the CSI designation and what this means for the school.   Explanation about the identification of TSI or targeted for support and improvement based on subgroups such as students with disabilities, EL students, lowest 25%, etc.   Canyon was designated TSI in 2018 for EL student low performance.  Schools are designated by falling in the bottom 5% of schools statewide.   Then have to perform above the 5% cut for two consecutive years.  Shared the data showing the up, down, up, down performance of Canyon.   As a Title I school still in TSI we have now been moved to CSI or Comprehensive support and improvement.  First steps in this process include a CNA or Comprehensive Needs assessment which will be completed by Innovations Ed consultants group.   Leslie recently met to get more information on this process.   This will include a two day visit on February 26-27.   Then followed up by a 1 day visit for the School Improvement committee to review their findings in the RCA or Root Cause Analysis report on March 14th.  It was determined that it would be best to reschedule our March 10th SCC meeting until March 17th so we can review these findings as we finalize our upcoming SLT plan. 
  • School Safety Discussion
    • Drop Off/Pick Up Policy and Enforcement: 
      • Still having some concerns regarding parent pick up and drop off.  It was identified that the cars lining up to pull in have to line up too far into the street because of the parking spaces along the curb in front of the school and church along the road.  If these spaces could be eliminated so cars could line up against the curb it would help cut down on the confusion.  Britta and Janessa will follow up to find out who we would need to talk to in the city about removing these spaces.  Additionally if we could cone off the east entrance/exit from the church parking lot each day after school this could help.  Finally if we could have all parents pick up and make only a right turn out of the drive then it might improve the flow of traffic.   Leslie will handle the additional reminders to faculty and staff to enforce pulling forward and not leaving the car.   Many said that they have seen an improvement this year.  It was discussed that the lack of snow has possibly played into this as well.  We would need to get volunteers to help collect usage data if we feel we need to take more specific actions.   Additionally in 26-27 when the school is downsized following the new schools opening we might not have the same issues we are currently seeing with our almost 800 student enrollment.
    • Playground Safety:
      • Some concern about the playground equipment.  District is currently in the process of replacing playground equipment but this is on a priority basis.  Not sure where Canyon falls in this process. The addition of bark has helped.   The school has requested funding in the recently submitted safety grant to the State for fencing and gates to completely block the playground area.   Shared a recent example of our playground aides stopping a parent who was cutting across the playground, redirecting them back to the sidewalk to enter the school through the front doors
    • Additional Items for Discussion:
      • Leslie still needs to contact Cliff Parkinson about finishing out Heather Tovey’s SCC term since she has moved.  A question was also raised about asking parents to provide classroom snacks.  This could be burdensome for families with multiple children in the school.  Does this need to be done in grades above 1st grade?  Mrs. Burt will discuss this with the faculty. 
• Meeting Adjourned at 5:00 p.m.
• Next Meeting: Monday, March  17, 2025 @ 3:45pm [Note: Rescheduled from March 10th]

Canyon Elementary SCC Meeting Minutes for Monday, March 17, 2025

Meeting convened at 3:50pm

Members Present: Cami Davis, Britta Brown, Emily Webb, Marie Elegante, Jenn Scott, Janessa McDaniel, Leslie Burt    Members not attending:  Ann Marie Birkholz, Matthew Butler, Alyssa Reidhead.  Member moved: Heather Tovey

Review of Prior Meeting Minutes - Minutes Approved 1st Janessa McDaniel,  2nd Emily Webb

Discussion Items:  

1. Discussion about 2025-26 school year Land Trust Plan

1. Reviewed Root Cause Analysis findings from Innovations Ed.  Schoolwide celebrations included a warm, welcoming environment, dedicated, supportive teachers and staff, intentional leadership, master scheduling, data driven collaboration and current EL student growth in WIDA and ELA..  Areas identified for growth included need for PD and implementation of Tier 1 EL instructional strategies, review allocation of resources including staff, time, funds, strengthen school wide behavior management and intervention, increase instructional rigor and hold all students accountable for engagement and learning.  While we are targeting our EL students the implementation of these instructional strategies and other supports will have a positive impact on all students.  
   1. Greatest academic needs identified were ELA  proficiency for ELL students and Math both proficiency and growth.  From this data the school improvement committee created SMART goals which were used for the upcoming School Land Trust plan.  
2. The School Land Trust proposed plan was reviewed.   Expenditures identified were paraprofessionals for  EL student support during ELA instruction.  Substitutes to support 6 cycles of instructional coaching and peer observation for all faculty.  Licenses for online supplemental math programs [eg i-Ready, Reflex] to support student learning.  
3. Vote taken to Approve Proposed Plan for 2025-26 [Those not present will receive the information digitally to include their vote]

Action Taken:  Motion to approve Britta Brown, 2nd Marie Elegante,  Vote taken 

unanimous with those present.   Online received 1 additional vote with two members absent and not voting. 

2. Discussed SCC Membership Spring Elections for Upcoming School year 2024-25.
   1. Applications/Nominations open - April 7, 2025 [following Spring Break]
   2. Applications/Nominations due - May 2, 2025 - elections held in May, if needed
   3. # of member positions to fill:   6  Matthew Butler has not attended any of the meetings so it was decided that it would be good to fill his spot if possible. 
   4. What could make this a better experience?  It was suggested that including a QR code for parents to complete it electronically might increase participation.   Both a paper form and an electronic form will be available.  Janessa McDaniel will help get the Google form and QR code ready to send.  Principal will facilitate getting the paper forms sent out and include the information in the April Newsletter as well. 
3. Additional Items for Discussion?
   1. Still following up on contacting the city about the possibility of removing the parking spaces to help with the flow of parent pickup. 
   2. Discussion about moving the starting time for the meeting to 4:00 to better help parents get their students home so they can attend the meeting.  Mornings do not work for most of the committee members.   We can revisit the date and times of meetings with the new council next school year.   We will move the time to 4:00 for our April meeting. 

Meeting adjourned at 4:45pm

Next Meeting:  Monday, April 14, 2025 @ 4:00pm

Canyon Elementary SCC Meeting Minutes for April 28,2025 [rescheduled from 4-14-25]

Meeting convened at 4:05pm

Members Present:  Britta Brown, Emily Webb, Marie Elegante, Ann Marie Birkholz, Alyssa Reidhead, Jenn Scott, Janessa McDaniel, Leslie Burt Not Present: Cami Davis, Heather tovey, Matthew Butler

Review of Prior Meeting Minutes -  Minutes Approved 1st: Emily, 2nd AnnMarie_

Discussion Items:

1. SCC Membership Spring Elections for Upcoming School year 2025-26
   • Applications/Nominations open - April 7, 2025 [following Spring Break]
   • Applications/Nominations due - May 2, 2025 - elections held May, if needed
   • # of members posiitions to fill: 6[Replacing Cami, Birtta , Emily, Marie, Heather, Matthew]
   • If interested, current outgoing members may apply for another 2 year term. 
   • Please encourage community members you know to submit their names to serve on the SCC beginning next school year. 

Currently we have more applications that positions available so we will need to hold an election. Council discussed whether to limit applicants who are currently serving on the PTA board to get more voices to the table. It is recommended that we have at least one member on the council from the PTA board to be able to keep open communications with the PTA leadership. It was decided that we would send out a communication to all families, faculty and staff with a Google form listing ALL applications and allowing people to select up to 6 names. The top 4 names would fill the open 2 year term porsitions. Those in position 5 and 6 would fill the two avaiable 1 year term positions that are replacing Matthew Butler and Heather Tovey. Mrs. Burt will email the SCC with the results for any concerns or input to sending the news out to the school community.
 

Ann Marie suggested that for next year's application for open positions it might be nice to add a question with something like: Why are you interested in serving on the SCC?  As there was some discussion about parents  with personal agendas. This could warrent more discussion. 

2. Additional Items for Discussion:  It was announced that Principal Leslie Burt is retiring after this year. The position has been posted and a school team will be part of the screening  process for identifying top candidates. These candidates will then proceed to meet with the District Leadership team. The final top two candidates will interview with Superintendent McKee who will then select the new principal. We took a photo with those memebrs present as this will be the last time meeting together. 

Meeting adjourned at 4:45pm

Next Meeting:  TBD - September/October 2025